$28.76 - $35.56 per hour
Closing Date for Application
Open until filled.
The City of Valdez is accepting applications for an Accountant II or III position (Accounts Receivable assignment). The ideal candidate is disciplined, creative & resourceful, is capable of independent work and group collaboration, and is comfortable on a steep learning-curve.
SUMMARY: Under general supervision of the Comptroller, performs assigned payroll, accounts payable, accounts receivable, and general ledger accounting functions.
This position offers significant and ongoing opportunities for professional growth, development, and education.
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)
PRIMARY DUTIES AND RESPONSIBILITIES:
Assignment to Payroll:
Reviews payroll changes.
Assures the accuracy and integrity of the City payroll and general ledger systems, and the financial computer information system.
Collects timesheet and payroll information and compiles data for payroll reports and paycheck processing; prepares and submits various financial reports as required.
Processes payroll reports and disbursements.
Assures the quality of the payroll processes and work products; monitors payroll document preparation for accuracy, completeness, and compliance with Federal, State, and local City if Valdez policies.
Prepares and issues quarterly payroll reports.
Prepares and issues W2 at calendar year end.
Responds to all payroll related inquiries.
Assignment to Accounts Receivable:
Assures the accuracy and integrity of all daily cash deposits into the general ledger systems, and the financial computer information system.
Manages merchant service accounts.
Accurately bills and collects revenue for utilities, accounts receivable, special assessments and property taxes.
Accurately collects and records revenues and public accommodation tax returns.
Collects monthly billing from other departments and checks for accuracy.
Imports revenues from enterprise departments and checks for accuracy.
Maintains accuracy of tax property rolls and updates information in system as warranted.
Provides annual assessment notices and works closely with the assessor.
Prepares write offs and works closely with the collection agency.
Prepares foreclosure information and works closely with the City Attorney.
Responds to all customer inquiries.
Assignment to Accounts Payable:
Reviews all invoices for appropriate documentation and approval prior to payment.
Processes requisitions, purchase orders, and contracts.
Processes check requests to match purchase orders.
Administers P-Card system, import and export P-Card information, audit and process P-Card payments.
Obtains W-9 from vendors and issues 1099s at calendar year end.
Responds to all vendor inquiries.
Reconciles vendor statements, research and correct discrepancies.
Maintains accurate records of all newly acquired assets as well as tracking assets that are disposed of or sold.
Assures the quality of the accounts payable processes and work products; monitors disbursements for accuracy, completeness, and compliance with Federal, State, and City of Valdez policies.
Processes and reconciles accounting and technical transactions to the general ledger in compliance with all applicable Federal, State and City rules, regulations and procedures.
Reviews source documents for compliance to rules and regulations; determines proper handling of financial and technical transactions, and approves transactions within designated limits.
Coordinates information and communications between the Finance Department, other City departments, and external agencies; clarifies issues relating to City funds and accounting procedures.
Maintains financial information system database; resolves operating issues and assures software updates are installed and maintained.
Posts revenues and expenses according to schedules, reconciles and resolves differences, transfers funds as authorized, assures the accuracy of the financial records.
Monitors compliance with generally accepted accounting principles and City procedures.
Reviews, investigates, and corrects errors and inconsistencies in financial entries, transactions, documents, and reports.
Prepares monthly, quarterly and annual financial and technical statements, such as financial reports, statements of revenues and expenditures, and fund or grant budgets.
Provides technical information to department staff.
Cross-trains to cover other assignments.
Performs other related duties as assigned.
A Degree in Accounting, Finance or a related field, or an equivalent combination of education and experience; three (3) years’ experience in government finance, payroll processing, accounts payable, or accounts receivable.
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
City and Department policies and procedures.
Accounting principles and standards related to Public Sector financial administration.
Computer accounting software.
Microsoft Office: Excel, Word, Outlook.
State and Federal statutes, rules, codes and regulations.
Following accounting procedures and performing, reviewing, and correcting mathematical computations.
Correcting and updating financial and accounting information systems.
Utilizing personal computers and a variety of software applications.
Contact and Other Information